Privacy Policy
Last updated: 12/16/2025
1. WHO WE ARE
This Privacy Policy explains how Robo Meister LLC ("Robo Meister", "we", "us", "our") collects, uses, and shares personal data when you use:
- AccordFlow,
- FlowBeacon AI,
- Atlas OCR,
- Robo Connector and related websites, apps, and services
(collectively, the "Services").
Robo Meister LLC is the data controller for personal data processed in connection with the Services. Our registered address is [REGISTERED_AGENT_ADDRESS]. You can contact us at privacy@robo-meister.com.
2. SCOPE
[— jak w poprzednim szkielecie —]
3. DATA WE COLLECT
[— kategorie jak poprzednio: account, usage, content, communication, payment, cookies —]
3.x Data provided through templates, packs, and App Store apps
When you use templates, packs, or third-party apps available through the App Store / package manager, we may process personal data you enter into those templates (e.g., client details, contract terms, accounting data). For such data, you remain the data controller and are responsible for the legal basis and purpose of processing.
4. HOW WE USE YOUR DATA
[— standard usage —]
5. LEGAL BASES (GDPR ETC.)
[— jak wcześniej —]
6. SHARING OF DATA
[Standard sharing text plus the AI section below]
- AI model providers used for FlowBeacon AI and Atlas OCR, acting as processors. At the time of this Policy, we configure such providers (where technically available) to use your data only for processing your requests and not for training or improving their models beyond our account or tenant.
If we later introduce optional features that allow training on your data or on aggregated datasets, we will:
- clearly inform you before enabling such features, and
- provide a way to opt out or to use configurations where training is disabled, where reasonably possible.
7. INTERNATIONAL TRANSFERS
Our infrastructure is currently hosted primarily in data centers operated by third parties (for example, OVH) located in Canada. As we grow, we may add additional regions closer to our users and sector-specific clusters.
Your data may be processed and stored in countries other than your country of residence, including the United States and Canada. Where required by law, we implement appropriate safeguards (such as standard contractual clauses or equivalent) to protect personal data transferred internationally.
8. DATA RETENTION
[— jak wcześniej, z akcentem: dokumenty i dane trzymane zgodnie z konfiguracją użytkownika i obowiązkami prawnymi —]
9. SECURITY
[— standard —]
10. YOUR RIGHTS
[— standard —]
11. CHILDREN'S PRIVACY
The Services are not directed to children under 18 years of age, and we do not knowingly collect personal data from them.
If we become aware that a child under 18 has created an account or provided personal data to us without verifiable parental or guardian consent, we will take steps to delete such data as required by law.
If you believe a child has provided us with personal data, please contact us at privacy@robo-meister.com.
12. PRODUCT-SPECIFIC DETAILS
12.1 AccordFlow
[— jak wcześniej, z akcentem na dokumenty, sygnatariuszy, audyt —]
12.2 FlowBeacon AI
- We process prompts, workflow configurations, and content submitted for automation to generate outputs and trigger actions you configure.
- Where we use third-party AI providers, they act as processors and are contractually restricted to processing your data only to provide the requested functionality (no general model training), as described in Section 6.
12.3 Atlas OCR
[— jak wcześniej —]
12.4 Robo Connector
[— jak wcześniej, z naciskiem że użytkownik jest data controller dla większości danych biznesowych —]
13. MARKETING COMMUNICATIONS
[— standard —]
14. CHANGES TO THIS POLICY
[— standard —]
15. CONTACT
If you have questions about this Privacy Policy or our data practices, you can contact us at:
privacy@robo-meister.com
Robo Meister LLC
30 N Gould St Ste R, Sheridan, WY 82801, USA
16. ADDITIONAL INFORMATION FOR EEA/UK RESIDENTS
If you are located in the European Economic Area (EEA) or the United Kingdom, the following additional information applies:
16.1 Controller and processor roles
For most activities related to your own account, billing, support and our marketing, Robo Meister LLC acts as a data controller.
When you use our Services to process personal data about your own customers, employees or other individuals (for example, by uploading documents, running workflows, or using our App Store packs), you are the data controller and Robo Meister LLC acts as your data processor, processing such data on your documented instructions under a separate data processing agreement.
16.2 Legal bases
We process personal data on the following legal bases under the GDPR:
- Performance of a contract (Article 6(1)(b)), for example to create and manage your account, provide the Services, and process payments.
- Legitimate interests (Article 6(1)(f)), for example to secure and improve the Services, prevent abuse, and communicate with you about similar products you already use, where permitted.
- Compliance with legal obligations (Article 6(1)(c)), for example to keep certain records.
- Consent (Article 6(1)(a)), for example for certain types of marketing emails or non-essential cookies, where required.
Where we rely on legitimate interests, we balance our interests against your rights and expectations and implement safeguards.
16.3 International transfers
Your personal data may be transferred to and processed in countries outside the EEA/UK, including Canada and the United States. These countries may have data protection laws that are different from those in your country.
Where required by law, we implement appropriate safeguards, such as the European Commission’s standard contractual clauses or equivalent mechanisms, to protect your personal data when it is transferred internationally.
16.4 Your rights
In addition to any rights described elsewhere in this Policy, under the GDPR you may have the right to:
- request access to your personal data,
- request correction or deletion of your personal data,
- request restriction of processing,
- object to certain processing (including where we rely on legitimate interests),
- request data portability.
You can exercise these rights by contacting us at privacy@robo-meister.com. You also have the right to lodge a complaint with your local data protection authority.